How centralised procurment platform works?
Main features of centralized purchasing system
End-to-End Procurement Automation phase
1. Procurement Cart Configuration
Enable intuitive e-commerce-style procurement. Buyers can select catalog specifications, set quantities, and manage budgets with real-time insights into potential winning products and anticipated price ranges.
2. Publication of procurement
Automated notification system that provides qualified suppliers with targeted access to relevant procurement lots upon publication
3. Proposal renewal (if needed)
Suppliers can update existing proposals with approved products and pricing in active procurement also they can enable automated submissions through default proposal configurations.
4. Proposal evaluation
Automated end-to-end proposal assessment using predefined evaluation scenarios, delivering rapid results for high-volume submissions.
5. Publication of results
Automated distribution of procurement outcomes with instant notifications and secure access to evaluation results for both buyers and suppliers instantly after propsals are evaleated.
6. Generation of contract
Instant contract generation upon result publication by integrating contract templates with buyer information and winning proposal details.
Catalog Establishment and Management Phase
A. Catalog assortment administration
Efficiently manage your specifications catalog with tools designed for CPB employees to curate and optimize product specifications.
B. Catalog hierarchy management
Define hierarchical category and lot structures that enable buyers to efficiently consolidate similar items under a single procurement process
C. Contract template design
Create dynamic contract templates with configurable static and variable content. Automatically incorporate buyer selections and winning proposal details through customizable logic rules.
D. Configuration of Procurement Process Parameters
Set and manage essential procurement parameters including budget thresholds, VAT settings, and award criteria weightings (etc.) to ensure compliance and streamline procurement operations.
E. Selection of qualified suppliers
Define lot-specific supplier relationships, establish maximum price thresholds, and maintain detailed supplier profiles to ensure efficient procurement operations.
F. Product specification conformity assessment
Streamline product approval processes through pre-submission technical compliance reviews. Enable suppliers to submit products for evaluation against specifications, while allowing CPB to conduct thorough audits and issue approvals
